It's got to be one of these:

FOB Shipping Point (or Origin): Responsibility transfers to the buyer as soon as the goods leave the seller's premises. You book it when it leaves your loading dock.

FOB Destination: The seller retains risk and costs until the goods reach the buyer’s location.

The sale doesn't happen until the asset transfer occurs. Before that any cash you get from the sale is balanced by the liability to actually produce the good or refund the money. Or more likely you don't get any cash but can't record the bill as accounts receivable. It's not receivable until the transfer point is crossed.

You can account a transaction that's been placed but not fulfilled. I think when someone orders $15m of goods, you can immediately book $15m accounts receivable (asset) and $15m goods owed (liability) as soon as you have the expectation it will happen. If the transaction falls through, you delete them.

Under GAAP you cannot recognize revenue before the service is delivered or product is shipped. You can accrue revenue that is earned but not yet paid (if you are paid on Net 30, for example), but even if pre-paid you have to book that as deferred revenue, which is a liability (until you ship).

There's no deleting anything in accounting.

As someone with a partner who’s an accountant, I love seeing technologists be confidently wrong about accounting fundamentals vs. the type of technicalities that she has to deal with. Your comment highlights the absurdity of their confidence; kudos.

Accounts receivable, revenue, and cash are related, but separate, accounting items.

If it is cash based accounting, revenue and expenses are booked when the money changes hands.

If it is accrual-based acocunting, it takes place when the event legal triggering the change of ownership of goods in the transaction takes place, which depends on the shipping terms, which could be anywhere from when it is available for the buyer’s transport agent to pick up at the seller’s facility (EXW) to when it is delivered, unloaded, and at the buyers door (DDP) or any of a variety of places in between (FOB Origin, FOB Destination, and a bunch of other potential shipping terms with their own rules on when ownership—and responsibility—transfer from seller to buyer.)

Yes, to add on -

- incoterms (https://www.dhl.com/content/dam/dhl/global/dhl-global-forwar...)

- cash flow statement v. income statement (accurals)

Those diagrams of risk vs cost bared are helpful.

Cash vs Accrual

How many F500 companies use cash accounting? How many public companies altogether?

Ya but op's anecdote is cute and funny.

This is not correct. A business this big would definitely be using accrual accounting (not cash) which generally means you count the revenue when the actual ownerships transfers to the buyer. Since the truck was operated by the seller, the transfer of ownership is almost certainly counted as when the buyer receives the goods.

Rewrite the anecdote with the truck racing to the supplier to make the pickup on time.

That’s not why it doesn’t make sense. It doesn’t make sense because in the forward guidance you’d be able to say you expect the $15 million coming in.