I'd say you have to up your dues to the point where you can get and keep 501(c)(3) registration. You'll want that for fundraising when you eventually need to fight off these developers that are closing in.

Google Apps for nonprofits is a cinch once you have that registration.

If your residents can't afford any of this, they probably can't afford to hold the developers at bay. Best of luck.

Thank you for the well-wishes. We've been fairly successful thanks to some tenacious members with an excellent knowledge of local ordinances and the willingness to attend council and planning meetings.

We just had our bi-annual meeting last night and the discussion around raising dues was raised. The motion did not pass however, as our most active residents are also the least wealthy. It's an odd dynamic but they are good people.

>we absolutely have to

And

>Our budget for digital services is $0

Are conflicting statements. Your best bet from what you've said is to host your own mail server / website in your basement. It fits your budget, but takes more time.

That is just patently incorrect and not remotely helpful.

- I'd sooner host the website on Github, which does allow free org plans for state-recognized nonprofits, and would not require my own server, nor a basement, which we don't typically have here in Florida.

- A rep from Migadu has commented and offered to sponsor us for email and several other services.

- On another commenter's suggestion I've been looking into Zoho and it does provide Docs and collaboration with modification tracking. I'm not done vetting the service, but it would prove your assertion false.