Ask HN: One-person companies—how do you manage it all and stay sane?

Re:Ask HN: One-person companies—how do you manage it all and... by anned20 on Thursday April 18, 2024 @02:08PM (#40079011)

For the finance and managing contractors, I use Kimai [0]. It can track your time, manage your customers, projects, your team, expenses and even generate your invoices. I only use it for tracking time, managing customers and projects and generating invoices.

My full finances are stored in Notion 1, this is because I can access that anywhere, and I can use the built-in table functions to calculate my VAT and tax. When I started, I also used Notion as a CRM that I logged customer/prospect interactions with, but that faded out after a while.

[0]: https://www.kimai.org/

[1]: https://www.notion.so/

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Re:Ask HN: One-person companies—how do you manage it all and... by bllchmbrs on Thursday April 18, 2024 @02:25PM (#40079203)

Confusing pricing for Kimai. Start for free for hosted but I can't find the pricing anywhere on the website but I found a blog post about how it's no longer free. Do you pay for it and try to host it?

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Re:Ask HN: One-person companies—how do you manage it all and... by anned20 on Thursday April 18, 2024 @02:29PM (#40079253)

I self-host it. But you can also use the SaaS version. The pricing for that can be found here: https://www.kimai.cloud/pricing

Currently, this is:

Standard €2.99 Annual €35.88 per user

    Project time-tracking
    Billable and non-billable hours
    Invoicing
    Data export
    Audit logs
    Industry-specific translations
    Personal Support

Professional €3.99 Annual €47.88 per user Most popular

    All the features of "Standard"
    Overtime account
    Public holiday, vacation, sick leave
    Expense tracking
    Custom fields
    Task planning
    Daily backups for download
    Single Sign-On with SAML
    Custom domain with SSL
    Access restriction via IP
    Annual plan: less bookkeeping

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Re:Ask HN: One-person companies—how do you manage it all and... by ab_testing on Thursday April 18, 2024 @02:11PM (#40079048)

What kind of finance features does notion have ? It would be interesting to hear how notion can be used for finance ?

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Re:Ask HN: One-person companies—how do you manage it all and... by anned20 on Thursday April 18, 2024 @02:18PM (#40079122)

As kreetx said, I use the Excel-like features.

For example; the finances for each company should be submitted to the national tax department each quarter. I configured the Notion tables to group them by quarter of the year. For each of these quarters, it will automatically configure the income, outgoing and the result.

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Re:Ask HN: One-person companies—how do you manage it all and... by kreetx on Thursday April 18, 2024 @02:15PM (#40079093)

I'd assume it has "Excel features", which translate to finance features.

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