A closed source app like that seems like the worst choice for an "archive". Better to use a format that you can easily backup and that will still be readable in many years like a simple text file.
Not really if you can code. Even apple notes is not that bad because the database is readable (and there are already script to export). What I fear is when companies lock you data on their servers and you have to keep paying or be a good citizen to access it.
In my index, I track: name, status (active, paused, inactive), description, goal and a link to the archive doc if it exist.
My archive doc looks like this (I generally delete any sections that aren't relevant to keep these easy to create):