Re:Paul Tudor Jones to Staff: Learn to Write or I'll Rip Up ...
by sokoloff on Friday October 23, 2015 @03:04PM
(#10440638)
Yes, lead with the point. I can't tell you how many emails I get that are written like a movie or TV script. (Better not spoil it for the reader; we'll just barely foreshadow the point and there's more coming up after this commercial break...)
Even worse is wading through one of these tomes, only to read two or three possible courses of action with none recommended above the other(s).
Say you're writing a memo to your boss explaining why you need to double the size of your engineering team. That point has to come first. Now, maybe the reason you need to double the size of your engineering team is that management wants to add new product lines, and customers are demanding more customized solutions. Okay, so each of those points are the leads in their own paragraphs.
Where a lot of people have problems is that their writing is a chronological recounting of their thinking about the issue. So it starts somewhere in the middle where they encountered some part of the overall issue, then backs up to where they recognize the larger issue, and then buries the solution at the end.
The structure you were taught in high-school: topic sentence, supporting sentences, conclusion, is simple and appropriate for business communications. There are some writers who can clearly convey complicated thoughts using a more narrative structure, but you'll rarely go astray sticking to that basic style.