Here's an example in Teams. I'm in a call and someone shares a document in the chat. That chat is (somewhat) exactly like any other group chat in Teams, it appears in the same list as other chats I've had in my recents and is searchable in the same way. There's a couple of odd features that are or are not available from chats from meetings, but those are at the fringes of usages usually so for the most part its the same as any other group chat and can be continued well after the call or persist through recurring meetings.

Now, that document isn't just in that chat, its also in the OneDrive/Sharepoint and in the history of recently opened documents in something like Excel or Word or Powerpoint.

Like I said, it may have improved in the last year or so (about when I had to change), but last I used Workspace the chat in Meet was practically ephemeral. If someone shared a link to a document in Meet, at the end of the Meet that link was practically gone. No additional permissions was granted, I wouldn't be able to quickly find it in a recent documents list, no chat history in my recent chats, the next time for the meeting there was no chat history, etc.

The fact that Meet and Chat are still two separate "products" really points to that bifurcation of the two things. There's the video chat platform: Meet, and then there's the collaboration and chat tool: Chat. In the Google world if you want to talk by text you use one product, and if you want to talk by voice/video you use a different product, if you're wanting to schedule a meeting you use yet another product. But in the end a meeting is a meeting. Meetings can involve voice, video, text, documents, and more and usually benefit from scheduling. Needing multiple "products" means kludging things together or having things more un-linked. And in the Microsoft world there's a single tool that can do all of those things: Teams.

> Now, that document isn't just in that chat, its also in the OneDrive/Sharepoint and in the history of recently opened documents in something like Excel or Word or Powerpoint.

That for me is a huge drawback because it's constantly cluttering up a huge mess of different document versions in SharePoint and teams itself.

Try to search for the right one a few weeks later. Good luck :)

I don't experience this at all. Maybe our SharePoint/OneDrive is better managed, maybe something else is going on, but I have not yet encountered a single time of multiple versions unless someone was explicitly copy and pasting the file to make versioning in their own dumb system. Which, the same dumb thing could be done in Google Workspace.

Don't have people copy and pasting the file all over the place and you won't have a thousand versions of important_numbers_v3_final_V2_DRAFT.xls.xlsx. Thats a people problem not a technical problem.

Our SharePoint was not really managed when we moved to Teams - we didn't use it (mostly because it's such a horrible product that has no clear vision behind it). But Teams started filling up stuff there all over the place.

In the end we did need to use it because we moved from another storage service to OneDrive (another "quick win") for a manager and OneDrive is really bad at team-owned storage, it's really for personally owned files only.