It's just so incredibly common that I don't understand why any employer doesn't terminate access the instant someone is let go. When people they're in a state of stress just grab whatever they can think of.
What's the general way for an employee to retain access to those?
Trying to forcibly steal those documents/emails is a wonderful way to being charged with a computer crime if it's serious enough. ...but lesser consequences include public lawsuits that impact your career prospects (we did this to one high ranking employee who tried to email herself powerpoint strategy presentations she made and copied to a USB). ...but at the very least, having an attempted theft of documents on record will get any future allegations they might make against the company much easier to throw out.
I've seen WAY too many cases of employees email forwarding documents to their personal email the moment they are told they're being let go.
Before we started terminating access immediately, I'd estimate that roughly 25% of employees would email themselves at least something.